Or if the contact files are blocked by a user's email system, click In Internet Format(vCard) to send the group in a text file.Ī new email message opens with the contact file attached. You can send the group As an Outlook Contact. One more thing you may want to do is share the contact group with an associate. Remove the whole contact group by clicking Delete Group. You can add more members, or remove members by selecting them in the list and pressing Delete. See the Course Summary for more information about using Bcc.Īny time after you create a contact group, you can double-click it in the contacts folder to View or Edit the member list. You can use Blind carbon copy, or Bcc, if you want to hide the names from recipients.
When members receive the email, they see the other members' addresses on the To line, as if you'd entered them all manually. You can click the plus sign to show all the members of the group, or leave it the way it is, and click Send. If you want to use the group in an email, just type the contact group name on the To line. The contact group shows up in the folder list and you can use it just like any other contact. When you finish adding names, click OK and the names and addresses are added to the contact group. Or you can even copy names from other places, such as an email message. You can also type email addresses directly in the members list. Hold down the Shift or Ctrl key to select multiple names. Then, select names in the list and click Members to add them. You can add them from your Outlook Contacts, your Address Book, or you can create a New Email Contact. Type a name for the contact group and Add Members. If that doesn't work, see Movie 2 for more options. If the New Contact Group command isn't available, try a different contact folder, if you have one. Instead of typing out everyone's address whenever you email the group, just type the name of the Contact Group.Ĭlick People, then choose the contact folder in which you want to save the list, and click New Contact Group. If you often send email to the same group of people, you can save time by using a distribution list, which is called a Contact Group in Outlook. In the Search box, type the name of the contact group.ĭouble-click the name to add it to the To box, and then click OK.Ĭreate a contact group from a list of names in an email messageĬreate a contact group from a list of contacts in Excel To change the address book, under Address Book, click the down arrow and choose a different address book. However, you can change the address book. In the new email message, click To. The Global Address Book is set as the default address book in Outlook. To add someone who is not in your address Book or Contacts, create or add a person as a contact. On the Contact Group tab, in the Name box, type a name for the group.Ĭlick Add Members, and then add people from your address book or contacts list. Under My Contacts, pick where you want to add the contact group. Use a contact group to send an email to multiple people - a project team, a committee, or even just a group of friends - without having to add each name each time you want to write them.
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